Institutional subscription

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Institutional subscription: distribution

Once you have taken out an instutional subscription, there are four basic options for providing access to the Arbor Updates for your staff. Please consider which of these will be best suited to your needs and let us know.

Option 1: internal distribution
We send you a single copy of each Premium issue by email, and you forward it to your staff internally.

Best suited to: institutions with:
- small numbers of staff using the Updates,
or
- those with an internal mailing list of the kind that allows you to send the email only once, and have it forwarded automatically to each member of the mailing list.
(The Acrobat document that is attached to our emails is moderately large, so unless you have that kind of maiing list you will probably not wish to email it individually to a large number of people).

Archive access: to obtain copies of past issues, all of your authorised staff members will log into our website using the one password and email address. Our system will ask them to input their name on login. We also indirectly keep track of the number of users on your account by the number of downloads made under that account.

Option 2: individual user accounts
You supply us with a list of each person's name and email address and we email them individually with their own copy of each Update issue.

Best suited to: Small organisations or those with stable staff lists, where there is no internal mailing list (so that rules out Option 1) but each person wishes to receive their own copy.

Archive access: each person gets their own password to access downloads of past issues.

Option 3: single account, user initiative
Instead of getting the actual Update issue each time, we send you a short email with the topic of the week, and the web address from which your staff can download the Acrobat version of that issue. You distribute that `notification' email to them internally and it is then up to them to log into our website to obtain their copy of the actual issue.

Best suited to: Larger organisations without an internal mailing list. The short notification email that we send you is easy for you to internally distribute, because it has no attachment.

Archive access: all your staff log in using the one password and email address. Our system will ask them to input their name on login. We also indirectly keep track of the number of users on your account by the number of downloads made under that account.

Option 4: IP recognition
This is the same as option 3, except that we will configure our system to automatically recognise any authenticated user entering our website from within your institution's intranet. Users will not have to log in using a password and email address combination.

Best suited to: Very large organisations (hundreds of users). The size makes it inconvenient to distribute a password whilst maintaining confidentiality. (Each institution is responsible for ensuring that only their authorised users are accessing their account).

Your institution must also have a password-authenticated intranet, which uses a unique and stable IP address or range of IP addresses. Obviously if you chose this option your staff will only be able to download the Updates whilst they are logged into your institution's internet.